In rare instances and/or emergency cases, one of the following may possibly be allowed:Į-mail - E-mail meetings are generally prohibited but may be valid for emergency issues.Ĭonsent - 'Unanimous written consent' may be used for certain actions without a meeting. TelephoneVideo - Members of the Board may meet by phone or video such as a teleconference. In person - The Board meets at a physical location to discuss issues. The HOA board may meet in certain manners for a session.

How a Board can meet in Executive Sessions Any decision has to be approved by a majority of the group.

This decision can only be made by the Board and not an agent working with and for the Board. These matters might include, but are not limited to: hiring, firing, raises, discipline and performance reviews.Īssessments - If an Association member is delinquent in paying their assessments the Board should take up the matter of a repayment plan in an Executive Session.įoreclosure - This extreme step may be one of the most critical an HOA board has to make. Personnel matters - Issues regarding employees are taken up in these sessions also. The employee or member has a right to be present at that part of the meeting only. The Board’s attorney does not have to be present in any way during the meeting.Ĭontracts - An HOA board may go into Executive Session to discuss contracts with third-parties.ĭisciplinary actions - Any actions taken against employees and Association members for disciplinary reasons should be done in Executive Session. Legal issues - Matters such as attorney-client privilege, pending litigation and settlement strategies may be discussed in this session. For example: “Discuss contract matters.' When an HOA board meets in an Executive SessionĪs noted before, the reasons an HOA board can call for an Executive Session are very specific. These meetings have to be somewhat transparent, in that they must be noticed at least two days in advance with a general agenda stating what will be discussed. It's essential for the HOA board to follow all Association rules and regulations along with legal statute to keep from raising concerns. Matters taken up in Executive Session are fairly limited and spelled out for the Board.

A good understanding of this matter may save headaches in the long run and keep the Board out of thorny situations.Įxecutive Sessions are generally provided by statute so an HOA board can take up privileged information and private matters. Homeowner's association members do not have a right to attend these sessions unless they are to be part of the proceedings being discussed, such as being part of a disciplinary action or personnel matter. One of the most important and least understood by many Board members is the Executive Session. As a member of an HOA board you have many responsibilities.

Hoa meaning